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Health Care Staffing professionals are stymied by the need to deliver the right staff at the right time using the tools they currently have available. Locating the right individual with the right credentials who is available to work the shift requested in the time frame required is a time consuming challenge for those responsible for filling shifts.
With CareStaff Vendor Management technology, the staffing industry can be alerted to staff requirements by the facility in near real time speed, and can check the requirements against their database for who is available to work that shift with the correct skills. If an indivdual is not available to work, or does not have the required credentials, they will not be preseted to the staffing professional to contact.
Moving from the awkward and costly process of yesteryear to the streamlined and efficient CareStaff VMS is what many customers have found to be a key component of meeting their financial goals.
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The Problem
Qualified staff shortages create significant financial challenges for care providers. In order to meet mandated staffing ratios, most organizations need to utilize costly staff provided by agencies, registries, travel nurse associations and more.
The process of obtaining the needed staff on a shift by shift basis is costing the healthcare industry 3-6% of the total Human Capital Spend. This resource-intensive process to make sure the right people with the right skills and certifications arrive at the right time is costly and seriously detracts from patient outcomes. These devaluing activities are performed by your most experienced professional staff and include:
- Identifying staff needs by policy & mandate
- Begin staff search by shift & qualifications.
- Calling out to or faxing individuals or registries one at a time
- Discussing options shift by shift
- Completing the order for a shift fill
- Two confirmation phone calls per shift
- Manual completion & separate approval paper time sheet
- Time sheet copying & shipment to the provider for invoicing
- Manual time sheet entry to separate invoicing system
- Paper Invoice is generated & mailed
- Reconcile paper time sheets & invoices
- Invoice is approved
- Payment
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The Solution
CareStaff can help bridge the Staffing Gap and reduce the amount of cost to manage these processes. By utilizing CareStaff an organization can:
- Identify in real-time staffing overages and underages by department
- Easily indentify and contact the right staff members to be brought in or offered early release
- Give Department Heads daily views of staffing budget spend
- Help them identify personnel issue and trends - FMLA, Credential lapses, absence/tardy, etc.
- Post staffing needs to all internal team members and providers at once
- Review proposals that include ONLY qualified applicants
- Award shifts and automatically generate an on line timesheet
- Approve timesheets on line to create an invoice
- Electronically create, reconcile and manage invoices
- Produce JCAHO and budgetary reporting at any time
- Forecast and easily reconcile costs
- Improve Patient Safety
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Copyright 2008 © CareStaff Solutions, LLC. All rights reserved. |
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