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Health Care Staffing professionals are stymied by the need to deliver the right staff at the right time using the tools they currently have available. Locating the right individual with the right credentials who is available to work the shift requested in the time frame required is a time consuming challenge for those responsible for filling shifts.
With CareStaff Vendor Management technology, the staffing industry can be alerted to staff requirements by the facility in near real time speed, and can check the requirements against their database for who is available to work that shift with the correct skills. If an indivdual is not available to work, or does not have the required credentials, they will not be preseted to the staffing professional to contact.
Moving from the awkward and costly process of yesteryear to the streamlined and efficient CareStaff VMS is what many customers have found to be a key component of meeting their financial goals.
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The Problem
Almost every healthcare organization in America is struggling with the shortage of qualified staff for their businesses. In order to meet mandated staffing ratios, most organizations need to utilize staff provided by agencies, registries, travel nurse associations and more.
The process of obtaining the needed staff on a shift by shift basis is costing the healthcare industry extraordinary amounts of money. The process that occurs in most healthcare organizations includes:
- Identifying the need for staff.
- Notify an individual to begin searching for staff.
- Calling out to or faxing individual providers one at a time
- Discussing individual options on a shift by shift basis
- Completing the order for a shift fill with a provider after the discussions
- At least two confirmation phone calls per shift
- Manual completion and separate approval of a paper based time sheet
- Copy of time sheet is kept at organization and a copy goes to the provider for invoicing
- Provider data enters all time sheets to a separate invoicing system
- Paper Invoice is generated and mailed
- Organization staff must reconcile paper time sheets with paper invoices
- Invoice is approved
- Payment is sent
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The Solution
CareStaff VMS can help Bridge the Staffing Gap and reduce the amount of cost to manage these processes. By utilizing CareStaff VMS, an organization can:
- Post their staffing needs to all providers at once
- Review proposals that include ONLY qualified applicants
- Award shifts that will then automatically generate an on line timesheet
- Approve timesheets on line to create an invoice that is automatically reconciled and generated electronically
- Pull JCAHO reporting at any time
- Forecast and easily reconcile costs
- Improve Patient Safety
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Copyright 2008 © CareStaff Solutions, LLC. All rights reserved. |
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